101 Keyboard Shortcuts: Little-Known Ways To Save Time and Do More 5

Dost thou love life? Then do not squander time, for that is the stuff life is made of.

- Benjamin Franklin

With the advent of computers, we have an excellent opportunity to save time.  Mathematical calculations which used to take hours can now be completed in seconds, and tasks such as writing are shortened by electronic word searches.

However, most people do not make full use of these amazing computers.

To fully-utilize these powerful machines, memorize and use the following 101 keyboard shortcuts.

If remembering all 101 seems overwhelming, just memorize the 20 or so bolded ones – they’re the most important.

Tech Note: The shortcuts below mostly apply to Windows operating systems, but some will also work on Mac and Linux syxtems.

General Windows Shortcuts

  • F1 – Start Windows Help
  • F2 – Rename a file/folder
  • F3 – Search for a file/folder
  • Ctrl + Esc – Display the Start Menu
  • Alt + Tab – Switch between open programs
  • Delete – Move the selected item to the Recycle Bin
  • Shift + Delete – Permanently delete the selected item

Cross–program Shortcuts

  • Ctrl + C – Copy selected text to clipboard
  • Ctrl + V – Paste contents of clipboard
  • Ctrl + Z – Undo
  • Ctrl + Y – Redo
  • Ctrl + X – Cut
  • Ctrl + B – Bold
  • Ctrl + U – Underline
  • Ctrl + I – Italics
  • Ctrl + S – Save changes
  • Alt + F4 – Close program

Firefox Shortcuts

  • Backspace – Back (to previous page)
  • Shift + Backspace – Forward (to next page)
  • Alt + Home – To homepage
  • F5 – Reload/refresh page
  • F6 – Jump to address bar
  • F11 – Toggle full screen
  • Esc – Stop loading page
  • Home – Jump to top of page
  • End – Jump to bottom of page
  • Ctrl + U – View page source
  • Ctrl + P – Print current page
  • Ctrl + “+” – Zoom in
  • Ctrl + “-” – Zoom out
  • Ctrl + 0 – Reset zoom level
  • Ctrl + D – Bookmark current page
  • Ctrl + J – View downloads
  • Ctrl + H – View history

Gmail Shortcuts

  • C – Compose new message
  • / – Move cursor to search box
  • K – Move to newer conversation
  • J – Move to older conversation
  • U – Close message
  • E – Archive conversation
  • ! – Report spam
  • R – Reply
  • F – Forward
  • Shift + I – Mark as read
  • Shift + U – Mark as unread
  • ? – Display all shortcuts

Google Reader Shortcuts

  • J – Move to older item
  • K – Move to newer item
  • S – Star an item
  • L – Like an item
  • E – Email item
  • Shift + S – Share item
  • Shift + D – Share item with note
  • M – Mark item as read/unread
  • Shift + A – Mark all items as read
  • R – Refresh screen
  • ? – Display all shortcuts

MS Word

  • Ctrl + A – Select all
  • Ctrl + E – Center selected text
  • Ctrl + L – Align selected text to the left
  • Ctrl + R – Align selected text to the right
  • Ctrl + F – Open find and replace
  • Ctrl + K- Insert link
  • Ctrl + M – Indent paragraph
  • Ctrl + N – Create new document
  • Ctrl + O – Open new file
  • Ctrl + P – Open print window
  • Ctrl + T – Create a hanging indent
  • Ctrl + Home – Jump to beginning of document
  • Ctrl + End – Jump to end of document
  • Ctrl + 2 – Double-space lines
  • F7 – Run spell and grammar check
  • Shift + F7 – Run thesaurus on selected word

MS Excel Shortcuts

  • F2 – Edit the selected cell
  • F11 – Insert chart
  • Ctrl + ; – Insert current date
  • Shift + F3 – Open formula window
  • Shift + K – Insert link
  • Ctrl + Page Up/Page Down – Move between worksheets in the same document
  • Ctrl + Shift + $ – Use currency format
  • Ctrl + Shift + # – Use date format
  • Ctrl + Shift + % – Use percentage format
  • Ctrl + Shift + ^ – Use scientific format
  • Ctrl + Shift + @ – Use time format
  • Ctrl + Space – Select column
  • Shift + Space – Select row

Paint.Net Shortcuts

  • Shift + Scroll Up/Down – Scroll Left/Right
  • Esc or Enter – Deselect
  • Ctrl + I – Invert selection
  • E – Switch to eraser tool
  • F – Switch to paint bucket tool
  • H – Switch to pan tool
  • K – Switch to color picker tool
  • M – Switch to move tool
  • O – Switch to box tool
  • P – Switch to pencil tool
  • S – Switch to selection tool
  • X – Swap primary/secondary colors
  • Z – Switch to zoom tool
  • Ctrl + Shift + S – Open “Save As” box
  • Ctrl + Shift + Z – Open rotate/zoom box

Conclusion

Well, there you are!  More than a hundred time-saving computer shortcuts.

Once you start using these shortcuts you will be amazed by how much time you save.

What are your favorite computer tricks and shortcuts?

5 thoughts on “101 Keyboard Shortcuts: Little-Known Ways To Save Time and Do More

  1. Reply bondChristian May 10, 2010 12:22 PM

    I like how you bolded the most important ones. That’s so important for someone who’s just starting out because if they try to learn them all, they probably won’t learn any. For me, it’s more about learning the 20% that make 80% of the difference and not worrying about the rest.

    And for anyone starting out, I wouldn’t even learn all the bolded ones – just go with the bolded ones that correspond to the work you do the most. (For me, that meant learning the copy/paste/undo shortcuts before anything else… but your most useful shortcuts might be different.)

    -Marshall Jones Jr.

    P.S. Nate, you might consider dropping this “Reset” button from your comments here. I wrote up a whole comment just now, but accidentally hit Reset. I almost just moved on instead of rewriting the commentt. And my guess is that you’ll have more people hit it on accident than people who actually want to use it. Personally, I can’t think of a time I’d want to reset (I’d just backspace). It’s something to consider.

  2. Reply Nate Desmond May 10, 2010 12:32 PM

    @ Marshall Jones, Jr. – Thanks for your comment! I agree that it is important for new users (and older ones) to start out by learning just the most important functions for their situation.

    I generally use the copy/paste/undo shortcuts most frequently also, and only know a few of the others.

    Also, thanks for the note about the reset button. I agree that it is a needless frustration, so it is now deleted. :)

  3. Reply RJ | Marriage Proposal Guide May 12, 2010 1:56 PM

    It will take some time for me to commit some of these to memory because I simply won’t use them very often. But, I did enjoy reading this post because it reminded me of shortcuts I already use on a regular basis and have gotten so comfortable with them I don’t even realize I’m doing it.

    It actually makes me want to see what other shortcuts I can start trying to make habits of. Thanks for the list!

    Anyone know a shortcut to minimize windows in Internet Explorer? I could see myself using that quite a bit.

  4. Reply James Achanyi-Fontem Jan 3, 2012 2:48 AM

    The computer shortcut tools are great. Thanks for letting us discover them. I am sharing them with my entire staff.

  5. Reply goparam Feb 24, 2012 7:11 AM

    for me it take time to remember all these key and there work,but am happy to that i get all shortcut method to use key without using of mouse.

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